FILING AND STORAGE MANAGEMENT
By reducing dependency on paper and its footprint on the office, our storage and filing management services are able to reduce on-site storage by at least 40%.
We analyse all relevant aspects of an organisation's documentation and media; review the existing methods and procedures for the storage and utilisation of hard copy documentation; develop filing protocols and procedures and ensure that any changes which are implemented have the full support of the people who are effected.
Fileworks assists in developing and implementing the most efficient solution for accessing, sharing and storage of hard copy documentation.
We take a hands on approach to manage the entire development and implementation of your document management system.
SERVICES
EVALUATION OF PAPER
We will thoroughly analyse documentation and media, review existing methods and procedures for the storage and utilisation of hard copy documentation.
REPORT
From this, we compile a detailed and accurate report, with considered recommendations tailored to your business goals.
PAPER MANAGEMENT
We will manage your staff in the process of clearing, archiving and scanning of documents.
CLEARANCE MANAGEMENT
We work individually with teams, and provide hands on support and encouragement to actively manage clearance activity.
DOCUMENT WORKFLOW POLICIES
Rework document workflows and establish retention policies to reduce dependency on paper, and ultimately space.
MOVE SUPPORT
Where applicable, provide support during the whole move, taking full responsibility for delivery. Ensure milestones are achieved and any issues mitigated and managed out.
REVIEW
Assess storage practices and workspace use a month after project completion. Work with local teams to organise retraining if necessary.